Assistant Company Secretary

Join us as we work to unlock the value of offshore wind! JERA Nex bp is a new joint venture between JERA, Japan’s largest power generation company, and bp, one of the world’s leading energy companies. Established to unlock the potential of offshore wind across the globe, our talented team, exciting pipeline and solid capital commitment give us the potential to become one of the world’s most successful offshore wind companies. 

We entered the market with a portfolio of operational and development assets, alongside the resources, capabilities and resilience to deliver offshore wind energy at scale. 

Why this role matters 

The role of the Assistant Company Secretary is to support the Company Secretary in overseeing the maintenance of the good standing of, and associated company secretarial support to, the current and future legal entities in the group (currently c.70 legal entities in 12 countries).  

JERA Nex bp is a recently established  50/50 joint venture between bp and JERA Nex to create a strategic platform for growth, combining high-quality operating and development offshore wind assets, with total 13GW potential net generating capacity. 

The Assistant Company Secretary will report directly to the JERA Nex bp Company Secretary.  

In this role you will: 

The main accountabilities of the Assistant Company Secretary will be to support the Company Secretary on all company secretarial matters for JERA Nex bp and its direct and indirect subsidiaries. This position involves ensuring compliance with relevant legislation and managing the company's statutory books including liaison and management of work delivered through multiple third-party suppliers. Liaise with Group Compliance in support of governance requirements of JERA Nex bp in ensuring that the company complies with legal and regulatory requirements and maintains high standards of corporate governance,

 In addition, the Assistant Company Secretary will:  

• Support the Company Secretary in ensuring the company complies with its governing documents, company law, and other relevant regulations. 

• Provide briefings on corporate governance best practices and ensure effective board processes. 

• Assist in the development and implementation of subsidiary governance policy, practices, processes and guidelines. 

Detailed Roles and Responsibilities 

• Ensuring that all relevant corporate governance compliance requirements are adhered to across the jurisdictions in which JERA Nex bp operates. Act as primary contact for UK subsidiaries and as liaison point for the Co Sec support in other jurisdictions.

• Responsibility for assisting the Company Secretary on all company secretarial activities for JERA Nex bp and its subsidiaries, including convening board and committee meetings and supporting notices, agenda and pre-read preparation and issue, organize and prepare minutes and ad hoc board, committee meetings

• Assisting in the production of shareholder resolutions, and supporting the Investor Relations team in providing documents for approval by the Shareholder Representatives

• Setting up and eliminating legal entities as required and implementing corporate changes, (appointments, share capital, registered office etc), group financing and restructurings at a legal entity level as required, maintaining and updating all statutory books, registers, records, all filings of forms, returns, documents. 

• Support the Finance Function in the maintaining of the Group Structure Chart

• Provide guidance to the other business Functions as needed in secretarial matters including strategic corporate actions/initiatives and support in maintaining the governance structure for incorporated joint ventures. 

• Supporting the Company Secretary and senior management of JERA Nex bp in all corporate secretarial matters and in dealing with relevant regulators and external stakeholders. 

• Taking minutes, drafting resolutions, and following up on actions from meetings. 

• Handling correspondence, collating information, and writing reports. 

• Supporting the Company Secretary in providing guidance to the Board and Board Committees and directors acting on subsidiary and incorporated JV boards in effective discharge of their duties, responsibilities and powers under various laws, rules and regulations. 

• Maintaining, in conjunction with the Insurance team, the D&O insurance policy and providing support to directors in the event of any queries or claims.  

• Interfacing with internal and statutory auditors, cost auditors and other key external stakeholders. 

• Monitoring changes in the legislative and regulatory environment and assisting the Company Secretary in ensuring appropriate dissemination of information and proactive actions to enable timely compliance and safeguarding company interests. 

• Administering the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements, e.g. Diligent Entity, SharePoint

Key challenges 

• Co-ordinating multiple stakeholders at various levels of the organisation 

• Interaction with external advisers and service providers 

• Maintenance of governance documentation and regulatory records 

• Time management and prioritisation of ad hoc work and projects 

To be successful in the role you will bring: 

Skills required 

• Experience of working in a fast-paced, complex / matrixed multi-national organisation 

• Ability to build credible and effective relationships, maintaining respect and pragmatism in dealings with all stakeholders across functions and geographies 

• Strong attention to detail, policy and process development and delivering to deadlines 

• Excellent organisational and time management skills  

• Good commercial and business acumen 

• Strong collaborative and interpersonal skills 

• Discretion and ability to handle confidential information 

• Proficiency in using relevant software and tools (Diligent, SharePoint, Microsoft Office)

• Strong work ethic and results focused 

Education and professional background 

• Chartered Secretary or equivalent professional qualification. Professional qualifications such as CGI (Chartered Secretaries Institute) /ICSA (Institute of Chartered Secretaries and Administrators) with 3-5 years’ PQE are highly desirable. 

• Experience in a multi-national organisation Company Secretariat environment 

• Previous experience in complex group environments / a start up or joint-venture, is desirable but not required 

Personal Attributes 

• Integrity and ethical judgment. 

• Ability to work independently and as part of a team 

• Proactive and solution-orientated mindset 

• Ability to manage competing priorities under pressure.

We expect a personal commitment to our management systems and frameworks: Quality, HSSE, OT Security, …

What you can expect from us: 

Working at JERA Nex bp means being part of a global leader in offshore wind, where innovation, collaboration, and sustainability drive everything we do. You’ll enjoy: 

• A collaborative and inclusive work culture, with space for team-building and social activities 

• Flexible working hours and the opportunity to work from home, with regular in-person connection 

• Opportunities for career growth and professional development in a fast-growing international company. 

As we build our company, we are driven by:  

Care for each other and our world – we leave egos at the door, are inclusive, collaborative and open to new ideas 

A spirit of ingenuity - we are pioneers and innovators making the impossible possible 

A commitment to unlocking value from offshore wind – we aim to make offshore wind sustainable, affordable and accessible to the countries & communities we serve. 

About JERA Nex bp 

JERA Nex bp is a purpose-built offshore wind company committed to unlocking the power of offshore wind by developing high-quality, competitive projects. 

A 50:50 joint venture between JERA Co. and bp, JERA Nex bp is an end-to-end developer, owner and operator with more than fifteen years of experience in operating offshore wind projects.  

Headquartered in London, with offices across Europe, Asia, US and Australia, JERA Nex bp has a portfolio of operational and development projects across nine countries, and draws on a rich heritage of pioneering offshore wind in Asia Pacific and the North Sea.